Step 2 Click on the "New Rule" tab in the "Rules and Alerts" pop-up. Click on the "Manage Rules & Alerts" tab. Here is a summary table without the screenshots: Steps How to Delay Sending Your Outlook Emails Step 1 Click on the three dots at the right corner of your ribbon, then hover over "Rules". The email will stay in the Outbox for this period, and you can make any change to the email and send it again. Now, if you send an email, Outlook will delay delivery by 5 minutes. In the new Rules Wizard window, you can give a name to this rule. Uncheck every box and click on the Next button. Check to defer delivery box and edit the rule description to select the minutes you want to delay your sending emails.Ĭlick on the Next button, and a new window will open to let you create an exception to this rule. Click on Yes.Ī new Rules wizard window will open, asking you what you want to do with the message. A confirmation screen will pop up, stating that this rule will be applied to every message you send. Now, the Rules wizard will ask which condition(s) do you want to check?ĭon’t check anything and click on the next. Select the Apply rule on the messages I send tab and click on the Next button. Click on the Manage Rules & Alerts tab.Ĭlick on the New Rule tab in the Rules and Alerts pop-up. Here is how to defer the delivery of your emails in Outlook: Step 1 – Manage Rules & AlertsĬlick on the three dots at the right corner of your ribbon, then hover on Rules. This will give you enough time to review your email message later to check if everything is right. Here is how to do it: Step 1 – View All Outlook SettingsĬlick on the cog icon in Outlook on the web and go to the View All Outlook Settings menu.Ī safe alternative is to delay sending your Outlook emails. Outlook on the web doesn’t have a recall option for sent items. Recalling a Message in Outlook on the Web If the recall is successful, you will receive a success notification. Step 4 After recalling the message, you will receive a confirmation notification. If you want to know whether the recall succeeds or fails, check the respective box. Step 3 Once you click "Recall This Message", a new Outlook window will appear with two options: "Delete unread copies of this message" or "Delete unread copies and replace them with a new message". If you have a simplified ribbon, open the sent message you want to recall, click on the three dots at the top right side of the ribbon, and find the "Actions" tab in the drop-down menu. Step 2 In the ribbon area, find the "Actions" tab and select "Recall This Message". Here is a summary table without the screenshots: Steps How to Recall an Email in Outlook Step 1 Open your Microsoft Outlook and go to the "Sent Items" folder to select the email you want to recall. So how to recall an email in outlook may be different than how to recall an email in Gmail. This process varies based on the email service provider. Recalling an email gives you the chance to prevent an important or confidential message from getting into the wrong hands, or simply undoing a mistake before it’s too late. When you recall an email, it means that you are taking proactive steps to ensure the message does not reach recipients.
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